Minutes of the Gitanjali Pride General Body Meeting on Saturday, 1st November 2015

Please find below the minutes of the Minutes of the Gitanjali Pride General Body Meeting conducted on Saturday, 1st November 2015. In further post, the actions related to portfolios assignment and other work details will be published.

Yesterday's meeting had 75% attendance and 18 members are part of the Committee. This is a big achievement. Kudos to all the organizers.

Sl No	Minutes of the Meeting	Type
1	It was unanimously decided that painting activity should be taken up and the committee members can take this activity further. It was further discussed and decided that first the masonry work required should be done and then the painting work can be started. It was broadly discussed that the whole cost of this may be between 25-30 lakhs and per apartment, the total contribution will be around Rs. 30-35k. The decision about the exact amount and timeline with which it will be paid will be decided in 15 days time.	Decision
2	18 Members nominated themselves for the committee and it was unanimously passed: Name | Flat No. Varkey Chacko 103 Anish Cheriyan 311 Sarath Gorthi 107 Sampat G12 Shyam 205 Sudipta 208 Santosh 314 Mohan Annamalai 213 Rangaswamy 116 Mitra 201 Annamalai 113 Walia 303 Murugan G13 Rajendran G7 Chitra G13 Rani G12 Shankari 213 Vinod 216 Uma 113 It was discussed agreed that 2-3 members will handle 1 or 2 portfolios and will be responsible for the end to end activity of the portfolio	Decision
3	It was discussed and agreed that the new committee will look into the situation and based on the requirement will take the decision to increase the Monthly Maintainance amount.	Decision
4	Launch of Gitanjali Pride Website and Facebook page was done: www.gitanjalipride.blogspot.in https://www.facebook.com/pages/GitanjaliPride/843588942328205?ref=hl It was suggested that all the residents should join this.	Decision
5	It was discussed and agreed that renting out of the parking lot to outside people is not allowed	Decision
6	It was discussed and agreed that there should be a supervisor appointed to take care of the operations of apartment. Further it was discussed that there should be way to supervise the supervisor and the responsibility should be made clear.	Decision
7	It was discussed and agreed that whenever there is a new member coming to the flat the related forms should be filled. Similarly if there is any tenant moving out there should be no due issue issued by the committee. This protocol must be followed mandatorily
	Key Points or Issues discussed
8	The point of Water savings was discussed where the reverse osmosis mechanism of water purifier is being used and where we can find some mechanism to save the water	Action Item
9	Rat and Pest Issue near the Garbage dumbing area was discussed. It was suggested that Rodents/ Pest Control control activity should be done in all the common areas.	Action Item
10	Water Meter mechanism should be explored and put.	Action Item
11	Issue related to people throwing the Garbage directly from the flat to outside, was discussed. The point that the Garbage is thrown directly into the houses in the neighbourhood and on the terrace of the Club (on the other side) was discussed. There should be some mechanism to solve this issue.	Action Item
12	Past issue related to our sewage pipes getting dumbed with waste things, sanitary napkins, bottles and other things were discussed in detail. It was discussed that all of us together will ensure that these things never happen again. Further committee members will work out some mechanism to prevent such incidents in future.
13	The issue of Maid servants keeping the waste garbage on the floors / not at the right place was discussed. It was suggested that let the owners put the garbage in the right place.	Action Item
14	Fire extinguisher training can be extended to the residents. Security also can be further trained on this.	Action Item
15	Segregation of waste should be done at each of the houses. Nandini can share the training material/ paper further . Further actions can be taken in this regard.	Action Item
16	1 Number sticker should be put back in the back lift.	Action Item
17	Check if it is possible for some better alarm system to be in place in the lift. Sometimes the kids are stuck but the alarm system is not smart enough to get the information if the door got opened and some related situations.	Action Item
18	Regarding Kaveri water , it was discussed that the timings and other details can be updated to all the residents	Action Item
19	Cycle parking space can be allocated so that it can be parked appropriately. Right now there are issues faced in this regard.	Action Item